Frequently Asked Questions (FAQ)
Payroll
Please refer to the Payroll Schedules and Deadlines regarding the pay date.
Salaried monthly employees will get paid on the 1st working day of the month.
University employees are encouraged to enroll in Direct Deposit to have paychecks automatically deposited into their bank account on scheduled pay dates. Please click here for Direct Deposit’s user guide on how to enroll in Direct Deposit.
In a situation where no Direct Deposit account is set up, a manual paper check is printed and available for pick up at the Bursar’s Office based on your work location.
Employees may enroll in direct deposit through PeopleSoft’s Employee Self- Service Portal following steps below or click here for the Direct Deposit’s user guide.
- Visit jakekaplans.net and log in with your 赌博平台 credentials
- Click on the PeopleSoft icon
- Click on Payroll and Compensation tile (located within Employee Self-Service)
- Click on Direct Deposit
- Click on Add Account and enter your banking information
Please review the PeopleSoft Pay Slip User Guide for detailed information on reading your earnings statement.
OASDI, is also known as Social Security. It’s the Old-Age, Survivors and Disability Insurance program. All employees are subject to withholding for OASDI unless exempt.
Please send a detailed email to HR Benefits at benefits@jakekaplans.net.
- Your appointment was not fully approved.
- Your timesheet did not get approved before the payroll deadline.
- Please, contact your department to find out more information on your pay.
W-2
- Electronic copies are available on PeopleSoft for active employees who have provided consent.
- Paper Copies are mailed out to the last address on file for active employees that did not provide consent and for non-active employees.
- To update your address:
- Active Employees: Please login into PeopleSoft and click on the Personal Details tile. Click on Mailing Address to update.
- Non-Active Employees would need to reach out to HR Records Office at records@jakekaplans.net with your full name and new mailing address to update what is in PeopleSoft.
- To update your address:
Employees can elect in PeopleSoft to receive their W2 electronically.
- Log into PeopleSoft
- Select Payroll and Compensation
- Click W2/W2c Consent
Your W-2 reports taxable wages, not gross wages. The IRS allows gross wages to be reduced by certain pre-tax benefits to determine your reportable taxable wages. Below are the calculations for Box 1, Box 3, and Box 5 wages.
Box 1: Taxable wages = gross pay - pre-tax medical deductions and retirement deductions.
Box 3: Social Security wages = gross pay – pre-tax medical deductions (not including retirement deductions)
Box 5: Medicare wages = gross pay – pre-tax medical deductions (not including retirement deductions)
Box 12 reports elective deferrals and designated Roth contributions, neither of which TRS or ORP falls under.
TRS and ORP contributions are mandatory contributions and cannot be reported in Box 12 of the W-2.The amount in Box 12 of your W-2 with Code DD is the total employer-contributed medical insurance coverage. This information is for reporting purposes only and is not taxable to the employee.